Auto Groups Make New Hires Feel At Home On Day One

In my third year in college I was elected as the general secretary of the creative activities club. Once i was elected, I automatically was included in multiple student committees, invited to the director's annual dinner, the deans monthly meetings and so on. I was instantly part of all the right groups, met the right people and had a clear idea what is expected of me. All this happened without any specific effort from my part and without any significant effort from the President of the student's union. My university had a well oiled policy of introducing the new student secretaries to the right people and the right activities at the right time. I guess Universities have a lot of experience in welcoming new people and making them feel at home.

Unfortunately most business organizations today lack even the very basic policies and tools to on-board new employees, transferred employees and relocated employees. It is particularly pathetic when there is a merger or an acquisition.

SAP Jam has a seldom discussed feature called Auto Groups. This simple, yet powerful feature in the Enterprise edition of SAP Jam automatically adds employees old and new to select groups based on policies set by company administrators.

Auto Groups automatically adds new hires and transferred employees to select groups and makes them feel at home

The moment I say policy you may think that this is a cumbersome activity that will take a long time to implement and will cost a lot in consulting fees. That is not the case. I am one of the several company administrators of Jam at SAP. I have done this myself. It is a point and click activity that takes less than 5 minutes to complete. Administrators can test the waters with a few auto groups to check how it works for them before adding more groups.

For example a company administrator can create a group for people who were hired in the past 90 days in Palo Alto. Administrators can create any number of groups. The policies can be as open or as regulated as an organization wants it to be. I believe this is a very powerful feature that CIOs and HR leaders are going to love. It is going to empower people and make organizations more effective. 

After I posted this my colleague @jameslkelley shared his thoughts about how auto groups helped him when he came on board.

Recommendations Feature in SAP Jam Makes Us Productive

One of the questions that I always get asked by people who come to SAP HCM Exchange, the internal SAP Jam Group for HCM colleagues, is how will people know what content to look at first and whom to follow to get information on specific topics.

Since the release of SAP Jam internally for SAP and SuccessFactors Employees, I have been exploring it pretty closely to see how some of the new features can solve these real world problems that we were facing.

The recommendations feature in Jam has addressed this problem we were facing to a great extend. The algorithm acts a bit like a news paper editorial team that picks the most important and most popular news and puts it on the front page. However unlike the new paper editor, the importance of the content is determined by the popularity of the content and the relevance of the content to a particular individual.

Figure : Recommendations of people and content is posted on the top of the Feeds page.

Users can also go and see more recommendations where they can filter content by day, week and month.

Figure 2 : Recommendations page where the content can be filtered by day, week and month.

The SAP Jam team has taken a good first step towards making social media updates more manageable for users, particularly the new ones. I am sure that this feature is going to speedup Jam adoption and usage inside SAP.

You can read about all the features in the latest release of SAP Jam in Keith Hamrick's blog post.

Flowers In My Workplace Always Make My Day Better

There are flowers everywhere at my work place. They make my work environment inviting and relaxing. Every time I look at them, they make my day better. Some of them are so beautiful, I want to share a sketch of them with you. Hope it makes your day better too.

For those interested, I drew this on a Samsung Galaxy Note 10.1 using the app Autodesk Sketchbook Pro. Used a regular pencil for the lines and a 3B pencil for the shades.

The Samsung Galaxy Note 10.1 For Writing and Sketching

I have been using a Samsung Galaxy Note 10.1 to sketch places, objects and people. I sketch places to relax, objects for fun and people for work related presentations, white papers, blog posts and design documents.

I have also been using it to write my thoughts down while traveling or in a plane. It is a lot easier to take out a tablet than to take out a laptop. I also love the fact that I can write as if I am writing with ink on paper. I am pretty pleased with the Samsung Galaxy Note. It has many other interesting features. Here is a video.

Another Reason Why Mobility Is Important For Organizations

I learned from the HR department in SAP Palo Alto recently that there has been a sudden increase in requests for desks that let you work while standing. I suspect that many of my colleagues read the article in the Wall Street Journal that said "Sitting for more than 4 hours a day increases the risk of heart disease significantly." If you think about it, standing and moving around during the day is natural for human beings. We were not designed by evolution to sit is a place and stare at a screen for eight hours a day.

 

Mobile devices are doing their bit to make us get up an move around a bit. Mobility might even bring down the rate of heart disease a bit in organizations. I think organizations should consider investment in mobile devices as an investment in employee wellness.

Image from http://steve-dale.net/